Contractors will upload validation documentation to this ticket through SAM.gov, and FSD will contact contractors for validation results using the ticket.ĭo not submit multiple validation tickets for the same issue. Doing so risks prolonging the entity validation process.Įach SAM registration requires an “Entity Administrator” role, generally assigned to the first user to complete the registration. Contractors can keep track of this incident through an entity validation ticket that Federal Service Desk (“FSD”) will monitor. This ticket will be the one-stop shop for Entity Validation. We’ve heard that these incidents are stacking up, leading to delays and frustration. If a contractor must submit documentation, SAM.gov will generate an entity validation incident. Happily, if an entity is in the results and all information is correct, then the process is relatively simple. Unhappily, even in this scenario, entities may be required to submit documentation. This is also the case for updating or correcting information on SAM.gov. In short, all roads lead to submitting documentation that may not have been submitted for many years. Regardless of whether an entity is new to SAM.gov or is already in SAM.gov, the process requires entering entity information and finding your company among the Entity Validation Service records. What is the Process? Entity validation is required when contractors register an entity, renew their entity registration each year, get a Unique Entity ID, and update or change their entity’s name or address. Even if your previous interactions with SAM.gov have been swift and painless, much has changed, and companies should ensure all their paperwork is in order and allow plenty of time to complete the process. Court of Federal Claims, whose proposal for a $76 million contract was rejected (rightfully, said the court) on that basis alone. The practical consequences for having mismatched information can also be dire and will certainly require the most valuable resource: time. Lacking a registration in SAM can preclude you from receiving federal contracts, and failing to register promptly or maintain an up-to-date registration can be costly – just ask the protester in this recent decision by the U.S. The System for Award Management website (SAM.gov) recently changed its registration and update process, and the feedback we’ve heard from clients is that it is slow – even for entities that are simply renewing an existing registration. As SAM delays can cause payment delays, the best advice is not to leave renewing your SAM entry until the last moment. This is the case because SAM’s update process requires entities to verify their business against a database of organizations and addresses, leaving plenty of room for mismatches, human error and confusion. This process is required to register in SAM.gov or to get a Unique Entity ID.
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